Reporting to the Senior HR Advisor, the successful candidate will coordinate a team of twelve employees to achieve the efficient delivery of administrative and transport requirements to the business.

Responsibilities:

• Establishes and maintains effective working relationships with all employee stakeholders, and visitors through
  excellent customer service skills
• Prepares a variety of reports and related information for decision-making purposes, and coordinates Digicel debiting for Team.
• Maintains Emergency supplies for NWVL and assesses inventory stock for NWVL Homestead for replenishment and maintains occupancy reports for submission to Finance per quarter
• Create/updates SOP on Homestead Expatriate occupation
• Coordinates and responds to public inquiries about Plant Tours made in person, by telephone or through correspondence.
• Performs a variety of miscellaneous receptionist duties such as greeting customers, answering phone, assists in the generation of gate passes as requested
• Arranges visitors’ meals, maintaining internal and external mails, courier documentation.
• Responsible for petty cash disbursements for Yaqara and prepares timely reconciliations for reimbursements
• Maintains vendor accounts at 14 days to ensure availability of resources for visiting technicians and/or visitors and NWVL
• Schedule measurement of employees uniforms and liaises with External Supplier to provide same
• Generates Purchase Orders and receipts invoices in Oracle System and reclassing of costs per invoices and submits to Finance for timely payments
• Receives, reviews and coordinates transport requests from departments
• Ensures that EWF and Pool vehicles are maintained and serviced as required for safety of employees
• Actions teams rosters and time and attendance in RosterKey and monitors over time within approved budget and guidelines
• Monitors work performance and delivers development plans of direct reports and initiates performance and
  disciplinary processes as required within the company guidelines
• Acts as the focal point for issuing of award items to employees
• Assists HR when required with the onboarding of new employees
• Facilitates training as required.
• Coordinates the Administration budget within guidelines
• Performs any other duties as assigned by Management
• Models Company’s core values: Continuous Learning, Insight to Action, Passionate Advocate for Our Brand, Respect for Each Other and Departmental Collaboration

Qualifications and Experience

• Pass in Form 6 Level
• Diploma in Office Administration and/or HR with 3 years related experience
• Valid driving license
• Demonstrates ability to proactively lead their team to complete tasks and meet goals
• Strong knowledge and experience in the delivery of training
• Exhibits skills to actively listen to colleagues, respect ideas and improve the product or process
• Knowledge and experience in using Microsoft Office softwares, especially Excel
• Knowledge of vehicle maintenance would be an advantage
• Completed Training of Trainers Module 1 or equivalent

If you are keen to develop your career in an exciting business with a well-regarded brand, then this could be for you.