RECEPTIONIST – Pacific Theological College

Vacancy

JOB DESCRIPTION & SKILLS/QUALIFICATIONS REQUIRED
This role is responsible to greet our customers and perform various clerical tasks.

The person will be the first point of contact for our business, the ideal candidate will have a friendly demeanor, strong organizational skills, and an eagerness to assist customers, someone who would enjoy greeting people and other office-related tasks, such as answering phones and coordinating schedules.

ROLE AND RESPONSIBILITIES

Serve visitors by greeting, welcoming, and directing them appropriately.
Notify relevant employees when visitors arrive.
Receive incoming calls, facilitate outgoing calls, take messages
Answer visitors’ questions, calls, and emails, and provide them with the relevant information.
Maintain visitor, employee, and department directories and logs.
Organize the reception area while complying with office procedures, rules, and regulations.
Arrange meetings, schedules, and travel accommodations for senior staff.
Sign for deliveries and ensure all mail and packages are distributed accordingly.
Facilitate field bookings.

QUALIFICATIONS AND EDUCATION REQUIREMENTS

Diploma in Office Administration or a similar field and/or Certificate in a similar field with at least 3 years of work experience.

Desirable Skills

Strong communication and organizational skills
High level of professionalism and courtesy
Excellent time-management skills
Proficient in Microsoft Office software
Great attention to detail