PERSONAL ASSISTANT/ ADMINISTRATIVE EXECUTIVE – Carpenters Fiji PTE Limited

Job Description & Skills/Qualifications Required

Carpenters Motors, a division of Carpenters Fiji Pte Limited and a recognized leader in the Motoring Industry in Fiji, is seeking applications from interested candidates for the role of Personal Assistant/Administrative Executive to be based at Carpenters Motors – Nissan Showroom in Suva.  If you believe that you are ready to join our dynamic team we want to hear from you!

Responsibilities:

• Manage the General Manager’s calendar, including scheduling meetings, appointments, and travel arrangements. 
• Prepare and edit correspondence, reports, and presentations. 
• Organize and coordinate meetings and events, including preparation of agendas ad materials.
• Maintain and manage filing systems, both electronic and paper.  
• Act as a point of contact between the General Manager and internal/external stakeholders.  
• Handle incoming and outgoing communications, including phone calls, emails, and correspondence. 
• Draft and review internal and external communications on behalf of the General Manager.  
• Assist in managing and tracking various projects and initiatives as directed by General Manager.  
• Prepare project reports and updates, ensuring deadlines are met.  
• Undertake special  projects and assignments as requested by the General Manager.  
• Provide support in various administrative capacities as needed. 
• Oversee office supplies and equipment, ensuring adequate inventory and maintenance.  
• Handle administrative aspects of office operations, including managing office expenses and budgets. 
• Handle sensitive information with discretion and confidentiality.  

Requirements:

• Bachelor’s degree in Business Administration, Management, or a related field preferred.
• 1-2 years of work experience in a similar role 
• Good oral and written communication skills
• Effective organizing skills 
• Willing to work under minimum supervision
• Ability to follow instruction and give attention to detail 
• Demonstrated initiative and proactive attitude