ASSISTANT RATES OFFICER – Ba Town Council

Key Responsibilities

• Ensure maintenance of appropriate internal controls and financial procedures.
• Calculation of New Financial Year rates for residential, commercials, industrial and agricultural before 30th June of every year and submitting the worksheet to the Head of Finance & Administration for verification.
• Preparing the rates invoices and sending to the ratepayers by the 8th of July.
• Calculation of interest on the outstanding rates for prior year for residential, commercials, industrial and agricultural before 31st July of every year and submitting the worksheet to the Head of Finance & Administration for verification.
• Preparing the statements for the rates outstanding as at 31st July and sending to the ratepayers by 8th August.
• Updating each ratepayers account on a daily basis to avoid any discrepancies in the statements.
• Updating the rates collection on a daily basis and sending it together with rates debtors worksheet to the Head of Finance & Administration before closing of business on every Friday.
• Creating awareness to ratepayers on the means of rate payments available, i.e. BSP Online payment, Vodafone M-Paisa, Digicel My Cash, Deductions with Employer and Payment at the Cashier at Civic Building.
• Organizing monthly ratepayers meeting for the HOD’s, CEO & Special Administrators and ensuring that awareness is created amongst the ratepayers.
• Securing all source documents and rates invoices properly and ensuring that no documents are left around unchecked at the end of the business day.
• Performing assigned GL Reconciliations which will include the Rates Debtors and Trade Debtors and submitting to the Head of Finance by 2nd of the month.
• Assisting the Head of Finance in submission of fully maintained and signed off audit trail file to Chief Executive Officer by COB on the 5th of the month.
• Ensure legal and regulatory compliance regarding all financial functions and the council is fully compliant with all statutory bodies.
• Take full control of the Council audits (internal and external) and remain up to date on audit best practices.

Requirements

• A tertiary qualification in Diploma in Accounting/Finance or equivalent.
• 2-3 years of increasingly responsible Finance Officer experience that would have provided the opportunity to develop the required skills, knowledge and abilities.

How to Apply

All applications will be treated in confidence and mould include a cover letter, detailed resume and filled in application form and are to be emailed to recruitment@batowncouncil.com.fj For application form you can visit our website www.batowncouncil.com.fj Applications will close at 3.00pm on 26th January, 2026.