FINANCE & SUB-AWARD MANAGEMENT ASSISTANT – International Foundation for Electoral System (IFES)

Job Description & Skills/Qualifications Required

About IFES:

The International Foundation for Electoral Systems (IFES) is an international, nonprofit organization that supports the building of democratic societies. IFES promotes democratic stability by providing technical assistance and applying field-based research to the electoral cycle in countries around the world to enhance citizen participation and strengthen civil societies, governance and transparency. Founded in 1987 as a nonpartisan, nonprofit organization, IFES has developed and implemented comprehensive, collaborative democracy solutions in more than 145 countries. 

IFES is looking for a Finance & Sub-Award Management Assistant  to support activity implementation under the current and pending awards. 

Job Responsibilities:

Under the guidance and direction of the Country Director and the Finance Manager:

• Support the update and maintenance of sound financial records in accordance with local laws and regulations, IFES policies and procedures and donor regulations;
• Support the periodic financial reporting requirements as per each award and as per IFES’ financial regulations;
• Interact with program team and provide guidance and support on finance and procurement processes;
• Assist program and administrative staff to prepare for events, meetings, and workshops related to project activities;
• Coordinate with suppliers and other vendors to provide materials and services for project-related events;
• Manage the process of issuing sub-awards including drafting requests for applications (RFA), publication of RFAs, coordinating the selection process and the preparation of sub-award packages;
• Liaise with sub-awardees to ensure timely submission of project reports and adherence to financial guidelines and timely financial reporting;
• Maintain a sub-award management tracker;
• Serve as the field office liaison on sub-award management including payment schedules with HQ-based staff as directed by the Country Director/Finance Manager;
• With the guidance of the Finance Manager, provide orientation training to sub-awardees;
• Assist the Finance Manager with preparing finance reports and documents, and with coordinating administration;
• Other duties as assigned.

Qualifications:

• Bachelor’s degree or equivalent in business management, finance/accounting, project management or related field;
• Two or more years of experience working on finance and administration;
• Previous experiences of managing sub-awards for donor-funded programs will be preferred;
• A high level of self-motivation and ability to work autonomously within a fast-paced environment;
• Excellent computer skills and familiarity with accounting software;
• Ability to multitask, prioritize, and manage time efficiently;
• Accurate and precise attention to detail; and
• Fluency in English (both written and spoken English).

Physical Requirements/Work Environment:

Standard office work environment with frequent travel required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.