CHANCELLOR – Archdiocese Of Suva

Key Responsibilities

• Prepare, coordinate, and maintain official diocesan documentation including decrees, mandates, appointments, delegations, official letters, and related registers.
• Ensure the correct processing, recording, and notification of official acts of the Archbishop and the diocesan curia.
• Authenticate official Archdiocesan documents and certify copies as required.
• Serve as custodian of Archdiocesan records and archives, ensuring secure, confidential, and well-organised filing systems (physical and digital).
• Establish and maintain consistent records management practices, including access protocols and retention procedures, in line with Church and Archdioucesan requirements.
• Provide administrative and procedural guidance to parishes and Archdiocesan offices on documentation and official processes, as appropriate.
• Coordinate chancery workflows and documentation requiring review, approval, and signature, ensuring accuracy and timely completion.
• Maintain a high standard of confidentiality and professionalism in all matters, including sensitive personnel and governance-related records.
• Supervise and support chancery staff and administrative processes as assigned.

Requirements

• A practicing Catholic in good standing, with a mature commitment to the mission and values of the Church.
• Demonstrated experience in administration, governance support, records management, or a comparable professional environment requiring discretion and precision.
• Strong written communication skills, including the ability to draft formal correspondence and official documents.
• High level of integrity, confidentiality, and sound judgment when handling sensitive information.
• Excellent organisational skills with proven ability to manage priorities, deadlines, and multiple stakeholders.
• Competence with office systems and digital document management (e.g., email, spreadsheets, secure filing).
• Training or qualifications in Canon Law, theology, church administration, archives/records management, or a related field.
• Experience in a diocesan office, parish administration, Catholic agency, or similar setting.
• Familiarity with formal protocols, registers, and document control practices.

How to Apply