The Office Executive provides professional administrative support to the Chief Executive Officer and contributes to the efficient day-to-day operation of the office and front office. The role coordinates office administration, records, correspondence, meetings, travel, visitor support and general office requirements, while maintaining confidentiality, professionalism and a high standard of customer service. Working closely with the CEO and Management Team, the Office Executive supports the consistent application of PDML policies, procedures, values and operational requirements. The role reports directly to the Chief Executive Officer.
Job Summary
- Employer: Port Denarau Marina
- Job Type: Full-time
- Location: Nadi, Fiji
- Category: Administration
- Closing Date: 2026-09-29
Key Responsibilities
- Administrative support provided to support the effective operation of the office.
- Incoming and outgoing correspondence, emails and telephone enquiries managed professionally and in a timely manner.
- Office files, documents and records maintained accurately and systematically.
- Administrative requests from the CEO and Management Team addressed promptly.
- Confidential information handled appropriately and with discretion.
- Meetings and appointments scheduled and coordinated efficiently.
- Office calendars maintained and key commitments and deadlines monitored.
- Travel arrangements coordinated for executives and team members as required.
- Meeting agendas, documents and presentations prepared accurately and on time.
- Meetings attended where required, with minutes and meeting notes accurately recorded and distributed.
- Corporate social responsibility activities coordinated in liaison with the CEO and Management Team.
- Office and reception areas maintained in a clean, organised and professional condition.
- Visitors, clients and employees greeted and assisted in a professional and welcoming manner.
- Office supplies and equipment monitored and replenished as required.
- Office maintenance requirements coordinated with relevant suppliers and service providers.
- A professional and welcoming front-office environment maintained at all times.
- Information entered and updated accurately in relevant databases and systems.
- Office activity records maintained accurately and kept up to date.
- Administrative records and information maintained in an organised and accessible manner.
- Administrative issues identified and resolved where possible, or referred appropriately.
- Team members supported in identifying practical solutions to administrative issues.
- Confidentiality maintained in the handling and storage of information.
- Positive and cooperative working relationships maintained with the CEO, Management Team and employees.
- Effective communication maintained with internal and external stakeholders.
- Administrative support provided across the organisation where required.
- Cooperation, efficiency and productivity supported through effective coordination and teamwork.
- Stakeholder enquiries managed courteously and directed to the appropriate person where required.
- PDML’s image and organisational values consistently demonstrated.
- Professional conduct maintained in all internal and external interactions.
- Cooperation, efficiency and productivity supported across the organisation.
- Awareness of safety, health, security and environmental requirements supported.
- Role deliverables aligned with PDML’s organisational values and strategic direction.
- Good corporate and governance practices observed in carrying out responsibilities.
- Relevant statutory and regulatory requirements complied with.
- PDML operational procedures consistently followed.
- Risk requirements observed in carrying out role responsibilities.
- Issues with potential compliance or operational implications escalated appropriately.
Requirements
- Excellent command of English
- Understanding of vernacular languages would be an advantage
How to Apply
About the Company
Port Denarau Marina Limited, located on Denarau Island, Nadi, Fiji, is the nation's premier international marina and a bustling commercial hub. It serves as the main gateway for tourists venturing to the stunning Mamanuca and Yasawa Islands, providing essential berthing facilities for a wide range of vessels from private yachts to superyachts. Beyond its maritime operations, the marina precinct offers a vibrant array of retail shops, diverse dining options, and numerous tour operators, making it a key lifestyle destination. This critical infrastructure project significantly supports Fiji's tourism economy and offers diverse employment opportunities within its dynamic environment. As a vital part of The McGowan Group, Port Denarau Marina Limited plays an indispensable role in Fiji's visitor experience and regional commerce.
Fiji's premier international marina and island gateway.
Frequently Asked Questions
What qualifications or education do I need to become an Office Executive at Port Denarau Marina?
Most employers in Fiji require a Diploma in Business Administration or Office Management from FNU or USP. Proficiency in Microsoft Office and basic accounting knowledge are highly valued. Previous experience in hospitality or marine tourism is advantageous for marina-based roles.
What are the typical day-to-day responsibilities of an Office Executive in Fiji?
You will handle correspondence, manage filing systems, coordinate meetings, and support senior management with reports and presentations. At a marina, this often includes liaising with boat owners, tourism operators, and government agencies. You may also assist with procurement, inventory, and basic HR administration.
How does workplace culture in Fiji affect the Office Executive role?
Fijian workplaces emphasize respect for hierarchy and strong interpersonal relationships, so building trust with colleagues and stakeholders is essential. Punctuality is expected, though flexibility around community and family obligations is common. You will need to communicate effectively across diverse cultural backgrounds including iTaukei, Indo-Fijian, and expatriate communities.
What career progression opportunities exist for Office Executives in Fiji?
With experience, you can advance to Office Manager, Administrative Manager, or Operations Coordinator roles within the marina or hospitality sector. Some professionals transition into HR, finance, or general management positions. Further studies such as a Bachelor's degree or professional certifications like CPA or HRNZ can accelerate advancement.
What benefits should I expect as a full-time Office Executive in Fiji?
Standard benefits include annual leave, sick leave, and public holidays as mandated by Fiji's Employment Relations Act. Many established employers provide medical insurance and FNPF pension contributions. Some tourism and marine companies offer additional perks like staff meals, transport allowances, or discounted marina services.
How do I apply for an Office Executive position, and what do Fiji employers look for?
Submit a professionally formatted CV and cover letter highlighting relevant administrative experience and local references. Employers prioritize reliability, discretion, and strong communication skills in both English and basic conversational Fijian or Hindi. Prepare for interviews that assess your problem-solving abilities and understanding of Fiji's business etiquette.