The Oceania Customs Organisation is an inter-governmental organisation in the Pacific Region dedicated to helping its 24 member administrations align with international customs standards and best practices. The OCO is seeking an enthusiastic and outcomes-driven Executive Assistant to provide exceptional administrative and communication support to our Executive and Management team. This pivotal role ensures that corporate service deliverables are met with precision, efficiency, and professionalism, while upholding the highest standards of confidentiality and organisational excellence.
Key Responsibilities
- Deliver high-level administrative support to the Head of Secretariat and the Management Team.
- Coordinate and manage communications, documentation, and scheduling to ensure deadlines and expectations are consistently achieved.
- Prepare, record, and distribute accurate minutes of meetings, especially for the OCO Conference. Steering Committee and Financial Subcommittee meetings.
- Uphold strict confidentiality in handling sensitive documents, financial information, and staff records.
- Maintain seamless office operations through expert knowledge of administrative practices and procedures.
Requirements
- Extensive experience (minimum 5 years) as a Personal or Executive Assistant supporting a CEO or equivalent senior leader.
- Relevant tertiary qualifications (minimum diploma) in office administration or a related discipline.
- Comprehensive knowledge of standard office administrative practices and procedures.
- Outstanding communication skills in English, both written and verbal.
- Proven ability to maintain accuracy, discretion, and confidentiality in managing classified documents, financial records, and personnel files.
Salary
FJD$40,819.00
How to Apply
Candidates who have applied for this role will not need to reapply. A detailed position description for each role is available on our website, and applicants must apply through the “Careers” section on our website https://www.ocosec.org and click on the “Executive Assistant”. Deadline/Link Activation Date: The website link will be activated on 2 February 2026.