BUSINESS/OFFICER ADMINISTRATOR – Sami Investments Pte Ltd

JOB DESCRIPTION & SKILLS/QUALIFICATIONS REQUIRED

Administration Tasks

Answering phones and routing calls to the correct person or taking messages.

Running errands in the city – e.g. to bank, suppliers etc.

Filing and retrieving corporate records, documents, and reports.

Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.

Preparing and printing reports, memos, invoices, letters, and other documents.

Helping prepare for meetings.

Accurately recording minutes from meetings.

Greeting visitors and deciding if they should be able to meet with executives.

Using various software, including word processing, spreadsheets, databases, and presentation software.

Making travel arrangements for executives.

Performing office duties that include ordering supplies and managing a records database.

Opening, sorting and distributing incoming mail, emails, and other correspondence.

Provide general administrative support.

Reading and analyzing incoming applications, bookings, and distributing them as needed.

Accounting Tasks

Handling basic bookkeeping tasks including:

Matching invoices and statements.

Following up on paperwork – such as missing invoices.

Data entry to MYOB or other accounting software.

Printing and correspondence.

Updating paperwork.

Hard copy and electronic filing.

Preparing draft payroll for checking by Accountant and Directors.

Property Management Tasks

Answering queries relating to property hire including pricing, availability and amenities.

Showing prospective guests and tenants through rental properties.

Preparing, emailing and following up on booking forms and invoices.

Assisting with guest needs, repairs, any other issues.

 

 

Executive Assistant Requirements:

Professional presentation and representation of the company.

Professional verbal and written communications skills.

Proven experience as an executive assistant or other relevant administrative support experience.

In-depth understanding of entire MS Office suite.

High school diploma or higher a plus.

Ability to organize a daily workload by priorities.

Must be able to meet deadlines in a fast-paced quickly changing environment.

A proactive approach to problem-solving with strong decision-making skills.

 

 

JOB FUNCTIONS
Accounts Officers / Clerks/ Accounts Assistants, Administrative Officers, Data Entry Staff, Office Administrator/Office Manager

JOB OPEN TO:
Fiji Residents Only