Maxumise is recruiting on behalf of our client for the position of Driver / Admin Assistant. This role involves managing tasks related to the office vehicle, ensuring it is well-maintained and available for use, performing messenger duties such as delivering documents and packages to various locations, and assisting with administrative transactions involving local vendors to ensure smooth and efficient operations. Additionally, the Driver / Admin Assistant will support office staff with non-routine tasks as needed, contributing to the overall functionality of the office, and provide assistance for other missions and special projects as required. The Driver / Admin Assistant will report directly to the Country Manager, ensuring that all tasks are completed efficiently and effectively.
Job Summary
- Employer: Maxumise Recruitment
- Job Type: Full-time
- Location: Suva, Fiji
- Category: Administrative
- Closing Date: 2026-10-04
Key Responsibilities
- Efficient, courteous, and safe transport services provided to office staff and visitors.
- Safety protocols ensured before, during, and after driving services are administered.
- Transport of resident staff and visiting mission members for official meetings during office business hours, and (when arranged in advance and approved by the Resident Representative), during weekends or evenings if mutually agreed.
- Transport of resident staff and visiting mission members between their approved hotels at pre-agreed hours at the start and end of the business day.
- Coordination of itineraries and schedules for pick-up/drop-off and meetings ensured.
- Official trips, daily mileage, gas, and oil consumption efficiently recorded and reported as and when required.
- All road-related incidents are reported to the Program Assistants.
- Efficient handling, delivery, and receipt of important documents.
- Delivery of official correspondence and collection of mail from the postal box ensured.
- General cleaning, care, and maintenance of office vehicles ensured for safety and compliance purposes.
- Daily/Weekly vehicle safety checks, including responsibility for preventative and immediate remedial action on risks and defects.
- Security checks and maintenance of assigned vehicles, particularly before entering service, including tires condition, spare tire, horn, lights, windshield, windows, mirrors, brakes, air conditioning system, seatbelts, under hood (battery, power steering, hoses, belts, windshield washer, transmission fluid, brake fluid, oil level, and fuel).
- Logistics and administration relating to compliance of vehicle to Fiji law ensured (safety sticker, registration, servicing, etc.).
- Back-stop provided for the Receptionist role ensure during business hours and reporting of contingencies
- Logistics support provided within and across the organisation for office events & materials, and purchasing and delivery of office and kitchen supplies
- Provide messenger tasks and other office assistance in terms of visa applications; loading/unloading and movement of furniture, equipment, cargo and office supplies; administrative transactions with local vendors and other non-routine tasks when required for office staffs and other missions
- Administrative tasks including but limited to the following carried out:
- Printing, photocopying, scanning, binding, paper cutting, etc
- Utilities/office supply bills reviewed and checked for accuracy
- Participation in annual asset physical check and inventory ensured
- Care and maintenance of office facilities and equipment
- Monitoring of all first aid kits in office, handling the consumption monitoring and replenishment.
- Security checks on the safety of staff in their residences prior to, during, and after a natural disaster such as cyclones ensured.
- Following the activation of the ‘Emergency Staff Calling Tree’ during a disaster, a wellness check (virtual or in-person) is carried out to ascertain staff’s safety status.
- If a staff member is not contactable, then with permission from the Resident Representatives, use the official office vehicles to drive to the staff member’s home to check on them.
- Damages or medical emergencies that the staff might need are reported to the Resident Representatives, and local medical services are contacted for assistance if needed.
- Office premises are inspected for leakages, power outages, and to ensure that all equipment is safe or in the event of damage.
- Stock assessment is carried out and reported to the Resident Representatives.
- Assistance provided with recovery efforts in relation to the office premises and equipment.
- Cooperation within the team and greater function / department
- Cooperation across functions / departments
- Work collaboratively to achieve the set targets and goals
- Collaborate with other teams in the organisation for the benefit of the organisation
- Monitor and encourage team members to uphold image and value standards
- Uphold and demonstrate the organisation’s image and values
Requirements
- Police Clearance
- Defensive Driving Certification from local transport authority
How to Apply
Frequently Asked Questions
What qualifications or certifications do I need to become a Driver/Administrative Assistant in Fiji?
You typically need a full Fiji driver's licence with a clean driving record, plus a minimum of Form 6 or Year 12 education. Some employers may require a defensive driving certificate or basic computer skills certification. Experience in office administration or professional driving is often preferred.
What are the typical day-to-day responsibilities of this combined role?
You will split time between transporting staff or documents safely across Fiji's road conditions and handling office tasks like filing, data entry, and reception duties. The role requires flexibility, as driving assignments may be unpredictable due to weather or traffic. You must also maintain vehicle logs and ensure the company vehicle is serviced regularly.
How does local work culture in Fiji affect expectations for this position?
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Join NowFijian workplaces value respect for hierarchy and strong interpersonal relationships, so punctuality and polite communication with all staff levels are essential. You may be expected to assist with occasional after-hours driving for events or emergencies. Dress codes tend to be modest and professional, especially when representing the company.
What career progression opportunities exist for a Driver/Administrative Assistant in Fiji?
With experience, you can advance to Fleet Coordinator, Logistics Officer, or Office Manager roles within larger organisations. Some employers offer sponsorship for further studies in business administration or transport management. Building strong networks and demonstrating reliability are key to unlocking these pathways.
What typical benefits should I expect in this full-time administrative role?
Most established employers provide annual leave, sick leave, and FNPF contributions as required by Fiji law. Larger companies may offer medical aid or insurance coverage, though this varies considerably by employer. Always confirm benefit details during your interview, as packages differ between the public and private sectors.
How should I apply and what do Fiji employers look for in candidates?
Apply with a clear CV highlighting your driving history, computer skills, and any customer service experience; include copies of your licence and referee contacts. Employers prioritise candidates with proven reliability, knowledge of local roads, and a professional demeanour. Following up respectfully after one to two weeks shows genuine interest in the position.