The Office Executive provides professional administrative support to the Chief Executive Officer and contributes to the efficient day-to-day operation of the office and front office. The role coordinates office administration, records, correspondence, meetings, travel, visitor support and general office requirements, while maintaining confidentiality, professionalism and a high standard of customer service. Working closely with the CEO and Management Team, the Office Executive supports the consistent application of PDML policies, procedures, values and operational requirements. The role reports directly to the Chief Executive Officer.
Job Summary
- Employer: Port Denarau Marina
- Job Type: Full-time
- Location: Nadi, Fiji
- Category: Administration
- Closing Date: 2026-09-29
Key Responsibilities
- Administrative support provided to support the effective operation of the office.
- Incoming and outgoing correspondence, emails and telephone enquiries managed professionally and in a timely manner.
- Office files, documents and records maintained accurately and systematically.
- Administrative requests from the CEO and Management Team addressed promptly.
- Confidential information handled appropriately and with discretion.
- Meetings and appointments scheduled and coordinated efficiently.
- Office calendars maintained and key commitments and deadlines monitored.
- Travel arrangements coordinated for executives and team members as required.
- Meeting agendas, documents and presentations prepared accurately and on time.
- Meetings attended where required, with minutes and meeting notes accurately recorded and distributed.
- Corporate social responsibility activities coordinated in liaison with the CEO and Management Team.
- Office and reception areas maintained in a clean, organised and professional condition.
- Visitors, clients and employees greeted and assisted in a professional and welcoming manner.
- Office supplies and equipment monitored and replenished as required.
- Office maintenance requirements coordinated with relevant suppliers and service providers.
- A professional and welcoming front-office environment maintained at all times.
- Information entered and updated accurately in relevant databases and systems.
- Office activity records maintained accurately and kept up to date.
- Administrative records and information maintained in an organised and accessible manner.
- Administrative issues identified and resolved where possible, or referred appropriately.
- Team members supported in identifying practical solutions to administrative issues.
- Confidentiality maintained in the handling and storage of information.
- Positive and cooperative working relationships maintained with the CEO, Management Team and employees.
- Effective communication maintained with internal and external stakeholders.
- Administrative support provided across the organisation where required.
- Cooperation, efficiency and productivity supported through effective coordination and teamwork.
- Stakeholder enquiries managed courteously and directed to the appropriate person where required.
- PDML’s image and organisational values consistently demonstrated.
- Professional conduct maintained in all internal and external interactions.
- Cooperation, efficiency and productivity supported across the organisation.
- Awareness of safety, health, security and environmental requirements supported.
- Role deliverables aligned with PDML’s organisational values and strategic direction.
- Good corporate and governance practices observed in carrying out responsibilities.
- Relevant statutory and regulatory requirements complied with.
- PDML operational procedures consistently followed.
- Risk requirements observed in carrying out role responsibilities.
- Issues with potential compliance or operational implications escalated appropriately.
Requirements
- Excellent command of English
- Understanding of vernacular languages would be an advantage
How to Apply
About the Company
Port Denarau Marina Limited, located on Denarau Island, Nadi, Fiji, is the nation's premier international marina and a bustling commercial hub. It serves as the main gateway for tourists venturing to the stunning Mamanuca and Yasawa Islands, providing essential berthing facilities for a wide range of vessels from private yachts to superyachts. Beyond its maritime operations, the marina precinct offers a vibrant array of retail shops, diverse dining options, and numerous tour operators, making it a key lifestyle destination. This critical infrastructure project significantly supports Fiji's tourism economy and offers diverse employment opportunities within its dynamic environment. As a vital part of The McGowan Group, Port Denarau Marina Limited plays an indispensable role in Fiji's visitor experience and regional commerce.
Fiji's premier international marina and island gateway.
Frequently Asked Questions
What qualifications or education do I need to become an Office Executive at Port Denarau Marina?
Most employers require a Diploma in Business Administration or equivalent from institutions like USP or FNU. Proficiency in Microsoft Office Suite and basic accounting knowledge are highly valued. Previous experience in hospitality or marine tourism administration is often preferred given Denarau's tourism focus.
What are the typical day-to-day responsibilities of an Office Executive at a marina?
You will handle visitor inquiries, manage berth bookings, process invoices and payments, and coordinate with boat owners and marine service providers. Daily tasks include preparing reports for management, maintaining filing systems, and supporting front desk operations during peak yachting season. Strong customer service skills are essential when dealing with international clientele.
How does workplace culture in Fijian maritime administration differ from other office environments?
Fijian workplaces emphasize respect for hierarchy and relationship-building, so expect regular talanoa sessions with colleagues and supervisors. Punctuality is important, though flexibility may be needed during cyclone season or when accommodating international vessel schedules. Understanding iTaukei customs and basic Fijian language phrases will help you integrate with local staff and community stakeholders.
What career progression opportunities exist for Office Executives in Fiji's maritime and tourism sector?
With experience, you can advance to Office Manager, Marina Operations Coordinator, or Administrative Manager roles within Denarau or other marinas like Vuda Point. Some executives transition into yacht agency services, tourism operations, or port management with further qualifications. Pursuing certifications in maritime studies or hospitality management through FNU or international bodies can accelerate advancement.
What benefits should I expect as an Office Executive working in Fiji?
Standard benefits typically include annual leave of 10 days per year under Fiji's Employment Relations Act, with many employers offering 15-21 days after probation. Medical aid coverage varies by employer, with larger tourism groups providing better packages than smaller operators. All employers must contribute to the Fiji National Provident Fund, and some offer staff discounts on marina services or nearby resort facilities.
How should I apply for an Office Executive position at Port Denarau Marina, and what do employers look for?
Submit applications through Fiji Times or Fiji Sun classifieds, LinkedIn, or directly to marina management companies like Port Denarau Marina Limited. Employers prioritize candidates with proven customer service experience, clean police clearance, and referees from previous administrative roles. Tailor your CV to highlight any exposure to international clients, cash handling, or reservation systems, and prepare for practical assessments during interviews.