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Munro Leys is Fiji’s largest law firm serving a wide corporate client base in Fiji and overseas. We value strong legal knowledge, clear thinking and integrity, supported with the best technology, office systems and training.
Job Summary
- Employer: Munro Leys, Lawyers & Notaries Public
- Job Type: Full-time
- Location: Suva, Fiji
- Category: Legal
- Closing Date: 2026-10-16
Key Responsibilities
- one personal assistant to support a Partner in managing his practice and day-to-day administration
- two secretaries to support teams of lawyers with administration, word processing, filing, diary management and communications.
Requirements
- At least five years’ experience in a secretarial or administrative assistant role or an equivalent combination of education and experience.
- Highly organized, quality driven and possess strong attention to detail
- Strong interpersonal and communication skills with the ability to draft clear and precise technical communication and reports.
- Working knowledge of legal terms, procedures and relevant compliance standards is preferred.
- Ability to maintain accurate filing systems and ensure proper documentation protocols are followed consistently.
- Proficiency in MS Office applications
How to Apply
If you are looking for a new challenge, please send your application with a detailed CV naming two referees and a telephone contact to Irene Lee our Office Manager, at vacancy@munroleyslaw.com.fj. Alternatively, you may post / deliver your application to this address: The Office Manager, Munro Leys, Lawyers & Notaries Public, Pacific House, Butt Street, GPO Box 149, Suva. Phone +679 331 4188 Fax +679 330 2672. Applications close at 4:00pm, Friday 16 October 2026. All applications will be treated in the strictest confidence.
Frequently Asked Questions
What qualifications or education do I need to become a Personal Assistant or Secretary at a law firm like Munro Leys in Fiji?
Most legal employers in Fiji require a Diploma in Secretarial Studies, Business Administration, or Legal Studies from institutions like USP or FIT. Proficiency in Microsoft Office, excellent English communication skills, and typing speed of 50+ WPM are typically expected. Previous experience in a professional services environment is highly advantageous.
What are the typical day-to-day responsibilities of a Personal Assistant or Secretary in a Fiji law firm?
You will manage lawyers' calendars, schedule client meetings, draft and format legal documents, handle confidential correspondence, and maintain filing systems. Client liaison and front-desk reception duties are also common. Attention to detail and discretion with sensitive information are essential in this role.
What is the work culture like for Personal Assistants and Secretaries in Fiji's legal sector?
Fijian law firms typically maintain formal, professional environments with hierarchical structures respecting seniority. Punctuality, polished presentation, and respectful communication are valued. Work hours are generally standard full-time, though flexibility may be required during busy litigation periods or client deadlines.
What career progression opportunities exist for Personal Assistants and Secretaries in Fiji law firms?
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Join NowWith experience, you may advance to Senior Secretary, Legal Executive, or Office Manager positions. Some pursue further legal qualifications to become paralegals or legal executives. Larger firms like Munro Leys often provide structured pathways for dedicated administrative staff to grow within the organization.
What benefits are typically offered to Personal Assistants and Secretaries in Fiji's legal sector?
Standard benefits usually include annual leave, sick leave, and public holidays as mandated by Fiji employment law. Many established firms provide medical aid coverage and participation in the Fiji National Provident Fund. Specific benefits vary by employer and may improve with tenure and seniority.
How should I apply for a Personal Assistant or Secretary role at a Fiji law firm, and what do employers look for?
Submit a professional CV and cover letter highlighting relevant skills, certifications, and any legal or corporate experience directly to the firm's HR department or advertised channels. Employers seek reliability, strong organizational abilities, professional demeanor, and genuine interest in the legal field. References from previous professional roles significantly strengthen your application.