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PROCUREMENT – Energy Fiji Limited (EFL)

Job Expired

JOB DESCRIPTION & SKILLS/QUALIFICATIONS REQUIRED

The position will be based at the Energy Fiji Limited’s Head Office, Suva  and will report to the Manager Inventory, Procurement and Supply Chain.

Key Responsibilities:

  • Communicate and follow up on key result indicators with staff to maintain the clarity, tact and diplomacy to measure resultant based performances for the three stores
  • Ensure Succession Planning is carried out for stores staff
  • Monitoring of operational budgets and Inventory to ensure effective enterprise resource planning and management (ERP) for the three stores.
  • Supervising management of the inventory system  to the workplace relations on policy  and procedures and develop team bonding through EFL Values
  • Plan and Organise quarterly stocktakes and submits relevant reports for the three stores and be responsible for any variances to a tolerance level
  • Prepare monthly stock turns report for ULSPI
  • Carry out random checks on cycle counts and transactions processing
  • Collaborate and coordinate with stakeholders for management of government funded project planning & forecasting of inventory for other projects and any unplanned natural disasters such as cyclones and flooding so that the restoration programme is not hindered by the shortages of any materials/inventories. For Example TC Winston restoration works cost EFL an additional $11M worth of critical inventory over a period of 6-8 months
  • Approve invoices for inventory received by stores staff before it is receipted in the inventory system
  • Monitor and approve stores requisitions for ordering of materials
  • Monitor and Manage Supplier Delivery In Full On Time In Spec’s (DIFOTIS) for items received by stores
  • Ensure safe, clean and hazard free environment is maintained at all stores locations
  • Prepare costing for sale of inventory items upon approval
  • Responsible for costing and adjustment of second hand transformers returned to stores by the SBU’s upon receiving of all documents and reports (such as approvals, test reports)
  • Responsible for providing costing for transformer upgrades to SBU’s on request
  • Manage the stores procurement process for inventories for the three stores via effective collaboration with the Supply Chain Procurement team
  • Carry out tender evaluation for Inventory related items as and when required and report to ULSPI
  • Prepare daily/monthly inventory forecasting/planning by coordinating with the respective SBU their planned Capital Expenditure programmes as well as their annual preventive/routine Repairs and Maintenance programmes for ULSPI.
  • Ensure minimum and maximum level is set for each stores so that materials are available at all time to avoid stock outs.
  • Optimize the management of inventory at each stores to achieve set KPIs of the SBU
  • Ensure there is minimum stock variances within the acceptable tolerance level at all three stores locations
  • Responsible to ensure the efficient Management and operations of EFL’s entire Inventory system, processes and procedures to align to best practice are followed;
  • Encourage innovation and new ideas for managing inventory that will promote efficiencies and streamlining of processes
  • Manage and mitigate any business risks associated with inventory management for the three stores
  • Ensure full compliance with Health and Safety of workers in the workplace
  • Ensure full compliance with EFL inventory policy and procedures
  • Responsible to the internal/external auditors for any audit pertaining to inventory and variances
  • Provide daily/weekly inventory levels and reports to the ULSPI
  • Carry out any other duties assigned by the Manager Strategic Procurement & Inventory.

Key Requirements:

  • The candidate should have a Diploma in Accounting, Commerce, Supply Chain or Business Administration with at least 3 years’ experience in a similar field.
  • The incumbent shall have some knowledge of EFL’s power line materials. Must be computer literate and be well versed in using excel spreadsheets.
  • Knowledge of Navision or any reputable software system will be an advantage. Also need to have valid full driving license.

 

 

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  • This job has expired!
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