The Purchasing Officer’s role entails procuring goods and services while ensuring that the company, FPG, secures the best value. This includes staying informed about market prices and conducting ongoing research on market trends and products relevant to the company’s needs. The role reports to the Team Leader Procurement.
Job Summary
- Employer: Fiji Pine Group
- Job Type: Full-time
- Location: Lautoka, Fiji
- Category: Procurement
- Closing Date: 2026-10-16
Key Responsibilities
- Internal purchasing process maintained
- Internal purchasing procedures and guidelines maintained
- Ensure that all received RPOs for processing have the necessary authorizations and complete details, including product specifics, department, and whether it’s a replacement or a new item, as well as R&M or Capex.
- In accordance with company policy, obtain a minimum of three quotes.
- Every processed order must have the necessary attachments and a justification note on the RPOs.
- Orders require audit verification and approval before being submitted to the CEO for final authorization.
- Make certain that negotiated quotes are in line with the company’s interests and adhere to policy.
- Assist with external purchasing clearance and liaising with suppliers.
- Payments and delivery process
- Negotiate payment terms with suppliers and ensure the delivery date for all advance payments is confirmed before making payments.
- Obtain a clear delivery status and update the respective department managers on the delivery according to their scheduled plans.
- Communicate effectively with the payments officer and supplier regarding the procurement and delivery of items.
- Ensure that the invoice details are precise and match the order, and confirm the receipt of goods or services prior to authorizing payment of invoices.
- It is also crucial to record transactions accurately in the system.
- Systematic tracking and monitoring of delivery of orders
- Follow-up on deliveries and update the respective managers until the item is delivered.
- Follow up on the delivery for all advance payments.
- Weekly reporting
- Maintain the PC320 report and send updates weekly to the heads of the Finance department.
- Provide reports on a timely basis detailing the total number of requisitions and outstanding requests, broken down by cost center.
- Purchasing/sourcing
- Foster a friendly relationship with suppliers to secure items of the highest quality and value.
- An independent and unbiased approach is required to conduct an inquiry into the product or service needed by the department. This involves negotiating quotes before making the final selection, ensuring that the product or service complies with the requirements.
- An effective and efficient validation process for all requests is crucial to ensure compliance with Procurement Procedures. This includes confirming that the necessary quotes are obtained, the supplier is registered with the company, and the budget is available for the purchase.
- Statutory compliant to laws and regulations
- Health and safety compliance
- Operationally compliant to FPG policies and procedures
- maintain housekeeping, uphold OHS standards, and adhere to company policies and procedures at all times.
- Uphold company policies against bribery and corrupt practice.
- Do not accept gifts or personal favors from suppliers and adhere to the company’s policies and procedures.
- Cooperation within the team and greater Finance function / department
- Cooperation across FPG companies
- Work collaboratively to achieve the set targets and goals of the Finance department.
- Make positive contributions to the improvement of Finance Stores unit and attend to any other specific requirements from the Finance department heads.
- Contribute to the successful discharge of the functions of the Finance Department by ensuring that the service provided are delivered efficiently and effectively, and that deadlines and targets are achieved.
Requirements
- Minimum three years experience in procurement, administration or finance.
- Proficiency in Microsoft Office applications, including Excel, Word, and Outlook, is essential.
- Hands-on experience with financial accounting software is a significant advantage.
- Solid understanding of the purchasing/procurement functions within the finance department of a large company is required.
- Strong communication skills are necessary to liaise with both internal and external stakeholders.
- Excellent command of English
How to Apply
About the Company
Fiji Pine Limited stands as a cornerstone of Fiji's forestry sector, dedicated to the sustainable management and development of the nation's extensive pine resources. Operating across vast plantations, notably on western Viti Levu and Vanua Levu, the company plays a vital role in local economies through timber harvesting, processing, and export. It provides significant employment opportunities, particularly in rural communities, and contributes substantially to Fiji's export earnings with products ranging from sawn timber to wood chips. Committed to environmental stewardship, Fiji Pine Limited focuses on responsible forestry practices, ensuring long-term resource viability. This continuous effort drives economic growth within the islands while safeguarding natural assets for generations to come.
Growing Fiji's Forests, Sustaining its Future.
Frequently Asked Questions
What qualifications or education do I need to become a Purchasing Officer in Fiji?
Most employers require a Diploma or Bachelor's degree in Business Administration, Supply Chain Management, or Accounting from a recognised Fijian institution like FNU or USP. Professional certifications such as CIPS or local procurement training from the Fiji Procurement Office are highly valued. Previous experience in inventory management or accounts payable can also strengthen your application.
What are the typical day-to-day responsibilities of a Purchasing Officer at a company like Fiji Pine Group?
You will process purchase orders, negotiate with local and overseas suppliers, maintain stock records, and ensure timely delivery of goods to support operations. The role involves coordinating with warehouse and finance teams, sourcing quotes, and ensuring compliance with procurement policies. You may also handle vendor relationships and resolve supply chain issues as they arise.
How does the work culture in Fiji affect the Purchasing Officer role?
Fijian workplaces emphasise respect for hierarchy, strong relationships with suppliers, and collaborative decision-making with senior management. Building trust through personal connections and face-to-face meetings is often as important as formal processes. Punctuality and reliability are expected, though flexibility with island time may apply in some regional interactions.
What career progression opportunities exist for Purchasing Officers in Fiji?
With experience, you can advance to Senior Purchasing Officer, Procurement Manager, or Supply Chain Manager roles within large organisations or government bodies. Some professionals transition into logistics, operations management, or consulting. Further study and CIPS certification can open doors to regional roles in the Pacific or multinational companies.
What benefits should I expect as a full-time Purchasing Officer in Fiji?
Standard benefits typically include annual leave, sick leave, and FNPF contributions as required by Fijian law. Larger organisations may offer medical aid, life insurance, and professional development allowances. Specific packages vary by employer and your level of experience.
How do I apply for a Purchasing Officer role, and what do Fiji employers look for?
Submit a tailored CV highlighting procurement experience, software skills such as SAP or Excel, and any relevant certifications through the employer's official channels or job portals like MyJobsFiji. Employers value integrity, attention to detail, and proven ability to manage budgets and supplier negotiations. Include references from previous supervisors who can speak to your reliability and ethical conduct.