RECEPTIONIST – Maxumise Recruitment

Key Responsibilities

• Office reception desk maintained by receiving and distributing communications, managing supplies and equipment, and serving customers.
• Phone calls received and transferred, messages taken.
• Missions, consultants, guests, and visitors received and directed to appropriate meeting room and person.
• Teleconference and video conference arranged in coordination with the IT Officer.
• Office meeting rooms booked and monitored.
• Office faxes, correspondences, pouch, invoices/receipts received, logged, and distributed to appropriate person, handling all office correspondents in strictest confidence.
• Courier services handled including sending office correspondences and logging transactions.
• Office newspapers received and distributed to appropriate person.
• Car arrangements coordinated for staff, consultants, and missions and recorded into the log sheet.
• Office supplies ordered including stationery, inks, and accessories for office equipment.
• Work and travel visa applications processed for international staff, consultants, and missions.
• Staff internal contact list updated and distributed to office staff.
• News updates compiled and links shared from various media agencies in Fiji via email to office staff daily.
• Seminars, workshops, and meetings assisted in arrangement.
• Administrative staff backed up when required.
• Secretarial support performed when required including typing, photocopying, scanning, and laminating.
• Contact established with the Ministry of Foreign Affairs for stamp duty clearances for office and international staff equipment.
• Fiji work permit record for international staff and family members updated and necessary applications applied for updates.

Requirements

• Minimum of three years’ experience in reception or administrative support, preferably within an international work environment.
• Proven ability to work collaboratively and maintain professionalism in a multicultural setting.
• Strong attention to detail, with the ability to follow instructions and complete tasks accurately and efficiently.
• Demonstrated competence in general secretarial and administrative duties.
• Excellent verbal and written communication skills, with fluency in both English and Fijian.
• Well-developed organizational and interpersonal skills, with the ability to engage effectively with individuals at all levels.
• Proficient in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.

How to Apply