The Receptionist assists in maintaining the front office operations and supports office administration. The role reports to the Office Manager.
Job Summary
- Employer: Maxumise Recruitment
- Job Type: Full-time
- Location: Suva, Fiji
- Category: Administration
- Closing Date: 2026-10-03
Key Responsibilities
- Office reception desk maintained by receiving and distributing communications, managing supplies and equipment, and serving customers.
- Phone calls received and transferred, messages taken.
- Missions, consultants, guests, and visitors received and directed to appropriate meeting room and person.
- Teleconference and video conference arranged in coordination with the IT Officer.
- Office meeting rooms booked and monitored.
- Office faxes, correspondences, pouch, invoices/receipts received, logged, and distributed to appropriate person, handling all office correspondents in strictest confidence.
- Courier services handled including sending office correspondences and logging transactions.
- Office newspapers received and distributed to appropriate person.
- Car arrangements coordinated for staff, consultants, and missions and recorded into the log sheet.
- Office supplies ordered including stationery, inks, and accessories for office equipment.
- Work and travel visa applications processed for international staff, consultants, and missions.
- Staff internal contact list updated and distributed to office staff.
- News updates compiled and links shared from various media agencies in Fiji via email to office staff daily.
- Seminars, workshops, and meetings assisted in arrangement.
- Administrative staff backed up when required.
- Secretarial support performed when required including typing, photocopying, scanning, and laminating.
- Contact established with the Ministry of Foreign Affairs for stamp duty clearances for office and international staff equipment.
- Fiji work permit record for international staff and family members updated and necessary applications applied for updates.
Requirements
- Minimum of three years’ experience in reception or administrative support, preferably within an international work environment.
- Proven ability to work collaboratively and maintain professionalism in a multicultural setting.
- Strong attention to detail, with the ability to follow instructions and complete tasks accurately and efficiently.
- Demonstrated competence in general secretarial and administrative duties.
- Excellent verbal and written communication skills, with fluency in both English and Fijian.
- Well-developed organizational and interpersonal skills, with the ability to engage effectively with individuals at all levels.
- Proficient in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
How to Apply
Frequently Asked Questions
What qualifications or education do I need to become a receptionist in Fiji?
Most employers in Fiji require a minimum of Form 6 or Year 13 completion, with a certificate or diploma in business administration or secretarial studies being highly advantageous. Proficiency in Microsoft Office and strong English communication skills are typically essential. Some positions may also value basic bookkeeping knowledge or customer service training.
What are the typical day-to-day responsibilities of a receptionist in Fiji?
You will greet visitors, answer and direct phone calls, manage appointments, and handle general correspondence. Receptionists also maintain filing systems, process mail, and often support administrative tasks for other departments. In smaller Fijian offices, you may also assist with basic accounting or event coordination.
How does workplace culture affect receptionist roles in Fiji?
Join Jobs Fiji WhatsApp Channel
Click the button below to join our WhatsApp channel for updates.
Join NowFijian workplaces emphasize respect for hierarchy and warm interpersonal relationships, so receptionists are expected to be polite, patient, and culturally sensitive. Punctuality and professional presentation are valued, though the atmosphere is generally more relaxed than in Western countries. Building rapport with colleagues and visitors through friendly conversation is often appreciated.
What career progression opportunities exist for receptionists in Fiji?
With experience, receptionists can advance to senior administrative roles, office management, or executive assistant positions. Some transition into HR, customer service management, or operations coordination depending on additional qualifications gained. Pursuing further studies in business or management at institutions like USP or FNU can accelerate advancement.
What benefits are typically offered to receptionists in Fiji?
Standard benefits usually include annual leave, sick leave, and public holidays as mandated by Fiji's Employment Relations Act. Larger employers may offer medical aid, pension contributions through the Fiji National Provident Fund, and occasional bonuses. Smaller companies might provide fewer benefits, so it is important to clarify terms during the interview process.
How should I apply for a receptionist position in Fiji, and what do employers look for?
Submit a well-formatted CV and cover letter highlighting relevant skills, experience, and references; many Fijian employers still prefer hard copies or email applications over online portals. Employers prioritize reliability, professional appearance, strong communication abilities, and a positive attitude. Including a local referee and demonstrating familiarity with Fijian business etiquette can strengthen your application.