SENIOR ADMINISTRATION MANAGER – BTR (Fiji) Pte Limited

JOB DESCRIPTION & SKILLS/QUALIFICATIONS REQUIRED
Job Vacancy: Senior Administration Manager

Company: Our Pacific Office

Location: Nadi

About Us:

Our Pacific Office is a leading outsource company dedicated to providing top-notch talent to our clients worldwide. We pride ourselves on delivering excellent service and support to our valued clients while maintaining a culture of teamwork, integrity, and innovation.

 

Position Overview:

We are seeking a highly skilled and experienced Senior Administration Manager to join our remote team. The Senior Administration Manager will play a crucial role insupporting our members, board of directors, and ensuring efficient bookkeepingpractices up to BAS filing standards. The ideal candidate will possess exceptionalcustomer service abilities, problem-solving skills, and a strong background in administration, as well as proficiency in design software like Canva for creating socialmedia posts and managing responses.

 

 

Key Responsibilities:

As a Senior Administration Manager at Our Pacific Office, your responsibilities will include:

Member Support:

Serve as the primary point of contact for members, addressing inquiries, providing assistance, and ensuring a high level of customer satisfaction.
Manage membership database, including processing new memberships, renewals, and updating member information.
Coordinate member events, meetings, and communications to enhance engagement and participation.
Exhibit exceptional autonomy, adept problem-solving skills, and a commitment to delivering end-to-end resolutions in member support tasks.

 

Board Support:

Assist the board of directors with meeting coordination, preparation of agendas, minutes, and follow-up tasks.
Provide administrative support to board committees, including scheduling meetings, preparing materials, and facilitating communication.
Bookkeeping and Financial Management:

Oversee all aspects of bookkeeping, including accounts receivable, accounts payable, invoicing, and reconciliation.
Ensure compliance with BAS filing requirements and maintain accurate financial records for audit purposes.
Collaborate with external accountants as needed to facilitate financial reporting and tax compliance.
Social Media Management:

Utilize design software such as Canva to create engaging social media posts and graphics.
Manage social media platforms, including scheduling posts, monitoring responses, and engaging with followers,
Seek approval for social media content from relevant stakeholders before posting.

 

Administration and Office Management:

Manage office operations and vendor relationships.
Implement and maintain efficient administrative processes to streamline workflows and improve productivity.
Attendance to Virtual Meetings:

Attend virtual meetings with members, board members, and other stakeholders as required.
Prepare meeting materials, take minutes, and follow up on action items as necessary.
Other Duties:

Undertake special projects and assignments as directed by senior management.
Stay informed about industry trends, best practices, and regulatory changes relevant to the association’s operations.

 

Qualifications: To be successful in this role, you should possess:

Bachelor’s degree in Business Administration, Finance, or related field preferred.
Prior experience in administration, preferably in a membership-based organization orassociation.
Strong knowledge of bookkeeping principles and experience with accounting software (e.g. XERO).
Excellent interpersonal and communication skills, with a proven ability to interact effectively with members, board members, and staff at all levels.
High level of attention to detail and accuracy in financial and administrative tasks.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with database management systems.
Experience using design software such as Canva for creating social media content.
Ability to work independently in a remote environment and attend virtual meetings as required.
Commitment to maintaining confidentiality and upholding ethical standards in all aspects of work.

 

Benefits:

Working with Our Pacific Office comes with several benefits, including:

Competitive Rates
Ongoing professional development and training opportunities.
A supportive and collaborative work environment.

JOB FUNCTIONS
Accounts Officers / Clerks/ Accounts Assistants, Call Centre Operator, Client /Sales /Contract Administration, Customer Service Officer

JOB OPEN TO:
Fiji Residents Only