SENIOR SECRETARY – FA & Company

JOB DESCRIPTION & SKILLS/QUALIFICATIONS REQUIRED
FA & COMPANY, a leading Suva based Law Firm has a vacancy for the position of SENIOR SECRETARY.

We are looking for a senior secretary with some IT and Administrative background to join our team. The successful applicant will be working with our solicitors and must possess the following:

Qualifications and Skills:

Diploma in secretarial studies and office administration or secretarial studies and information technology or equivalent qualification;
Proficiency in Microsoft Office Suite, i.e. Word/Excel/Outlook;
Meet required timeframes and deadlines;
Excellent written and verbal communication skills;
Have some experience using cloud software;
Must have at least a typing speed of 70 words per minute; and
Must have at least 3-5 years of experience in a secretarial or similar role.

Responsibilities:

Typing of legal documents and correspondences, including emails and letters;
Filing and retrieval of documents and correspondence in cloud;
Backing up of cloud data;
Updating templates on the cloud;
Managing database on the cloud;
Taking dictations and minutes of meetings;
Scheduling of meetings and appointments for solicitors;
Managing solicitors’ diaries and calendars; and
Use of custom practice management/legal software.
To attract the right candidate a competitive salary plus benefits is offered.