HUMAN RESOURCE ATTACHE – Vuvale Outsourcing, a BDE Group company

Vuvale Outsourcing in Suva is seeking a highly organised and proactive HR Attache to provide comprehensive administrative support to our Senior Human Resource Officer. The successful candidate will play a critical role in ensuring the smooth functioning of these departments by managing day-to-day administrative tasks, coordinating communications, and assisting with various projects. This role requires exceptional multitasking abilities, strong communication skills, and a keen attention to detail.

In Fiji, we operate a professional purpose fitted work environment in Nabua Suva, with local Human Resources management. You will be a part of the 50+ strong Vuvale team, but also part of an overall international team.

DETAILS:
Location: Suva, Fiji
Basis: Attachment
Roster: Monday to Friday – approx. 9.30am – 6.30pm

Key Responsibilities

Human Resources Support:

• Assist with recruitment, including scheduling interviews and maintaining candidate records and conducting reference checks.
• Assist with maintaining Human Resource documentation, including personnel files, benefits information, and training records.
• Assist in organising employee engagement initiatives and company-wide events.
• Assist in creating artwork for staff anniversaries, birthdays, staff biographies and other company events.
• Support Human Resources in maintaining compliance with policies and regulations.
• Assist in onboarding the new hires, allowing for smooth integration.
• Assist in the off-boarding process and procedures.
• Other duties as needed to fulfill the role.

General Administrative Tasks:

• Answer and direct phone calls, emails, and inquiries to appropriate personnel.
• Prepare and edit correspondence, memos, and reports as needed.
• Handle incoming and outgoing mail and packages.
• Maintain an organised filing system for both electronic and physical documents.
• Running errands as needed for the Management team.
• Other duties as needed to fulfill the role.

Requirements

• Some proven experience as an administrative assistant or in a similar role.
• Currently pursuing HR related studies are encouraged to apply.

Skills:

• Strong attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook).
• Strong organisational and time management skills.
• Excellent communication and interpersonal abilities.
• Ability to handle confidential information with discretion.
• Adaptability and ability to thrive in a fast-paced environment.

Basic familiarity with Human Resource processes and financial terminology.