ADMINISTRATIVE ASSISTANT – TKW Collective (Fiji) Pte Ltd

JOB DESCRIPTION & SKILLS/QUALIFICATIONS REQUIRED
The Company and the Role

Based in Fiji and part of the TKW Collective Group – a prominent market research company with multiple business divisions such as TKW Research, CDM Direct, My CX, & J&S whose client base includes some of the world’s biggest car brands, Australia’s largest banks and the Australian Government – we’re a professional business process outsourcing (BPO) company offering flexibility and cost efficiencies to companies across the world.

We are looking for exceptional talent to join our growing organization and contribute to the venture’s success as Administrative Assistant. This role involves as follows managing records and data.

Scheduling and coordination, assisting with office tasks and HR support. If you are a self-motivated, enthusiastic individual seeking a rewarding career in a growing organization, we would like to assist you in advancing your career.

Key Responsibilities:

Record Keeping: Maintain accurate and up-to-date records of various administrative matters, including employee information, attendance, leave, and contact details.
Roster Management: Manage and update rosters and schedules for staff members, ensuring smooth operations.
Transportation Coordination: Arrange and coordinate transport logistics for employees, visitors, or clients when needed, including drop-off and pick-up schedules.
Data Entry: Accurately enter and organize data into appropriate databases or systems, ensuring data integrity and confidentiality.
Filing and Documentation: Manage physical and electronic filing systems, organize documents, and ensure easy retrieval and compliance with data retention policies.
HR Support: Assist with HR-related tasks such as employee on boarding, maintaining employee records, preparing employment contracts, tracking performance evaluations, conducting reference checks, and coordinating training programs.
Office Supplies and Inventory: Monitor and manage office supplies, restocking as needed, and conduct periodic inventory checks.
Correspondence and Communication: Handle incoming and outgoing correspondence, emails, phone calls, and inquiries, ensuring prompt and professional responses or redirection to appropriate personnel.
General Administration: Support day-to-day administrative tasks, including managing calendars, booking travel arrangements, processing expense reports, coordinating repairs and maintenance, and handling general office inquiries.

Qualifications:

Proven experience as an Administrative Assistant or in a similar role.
Proficiency in office software and equipment.
Excellent organizational and multitasking skills.
Strong communication and interpersonal abilities.
Attention to detail and problem-solving skills.
Discretion and the ability to handle confidential information.