ADMINISTRATIVE ASSISTANT – Vuvale Outsourcing

Job Description
Vuvale Outsourcing in Suva is seeking a highly organised and proactive Administrative Assistant to provide comprehensive administrative support to our Chief Financial Officer (CFO), Operations Manager, and Human Resources (HR) Manager. The successful candidate will play a critical role in ensuring the smooth functioning of these departments by managing day-to-day administrative tasks, coordinating communications, and assisting with various projects. This role requires exceptional multitasking abilities, strong communication skills, and a keen attention to detail.

In Fiji, we operate a professional purpose fitted work environment in Nabua Suva, with local Human Resources management. You will be a part of the 40 strong Vuvale team, but also part of an overall international team.

DETAILS:
Location: Suva, Fiji
Basis: Permanent Full-time
Roster: Monday to Friday – approx. 9am to 6pm

 

Key Responsibilities

Vuvale Outsourcing in Suva is seeking a highly organised and proactive Administrative Assistant to provide comprehensive administrative support to our Chief Financial Officer (CFO), Operations Manager, and Human Resources (HR) Manager. The successful candidate will play a critical role in ensuring the smooth functioning of these departments by managing day-to-day administrative tasks, coordinating communications, and assisting with various projects. This role requires exceptional multitasking abilities, strong communication skills, and a keen attention to detail.

In Fiji, we operate a professional purpose fitted work environment in Nabua Suva, with local Human Resources management. You will be a part of the 40 strong Vuvale team, but also part of an overall international team.

 

Key Responsibilities

· Finance/CFO Support

Assist in data input and reconciling basic finance, and petty cash expenses.
Process expense reports and maintain expense records.
Assist with ad hoc financial projects as directed.
Operations Manager Support:
Maintain and organise operational documents, records, and reports.
Help coordinate project timelines and track progress.
Support logistics for team meetings and events.

Human Resources Support:
Assist with recruitment activities, including scheduling interviews and maintaining candidate records.
Assist in onboarding new employees by preparing paperwork and coordinating orientations.
Assist with maintaining HR documents, including personnel files, benefits information, and training records.
Help organise employee engagement initiatives and company-wide events.
Support HR in maintaining compliance with policies and regulations.

General Administrative Tasks:
Answer and direct phone calls, emails, and inquiries to appropriate personnel.
Prepare and edit correspondence, memos, and reports as needed.
Order office supplies and ensure office equipment is properly maintained.
Handle incoming and outgoing mail and packages.
Maintain an organised filing system for both electronic and physical documents.
Running errands as needed for Management team.

Qualifications and Skills:

High school pass or equivalent; associate’s degree or higher preferred.
Proven experience as an administrative assistant or in a similar role.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong organisational and time management skills.
Excellent communication and interpersonal abilities.
Detail-oriented with a high level of accuracy.
Ability to handle confidential information with discretion.
Problem-solving skills and a proactive approach to tasks.
Adaptability and ability to thrive in a fast-paced environment.
Basic familiarity with HR processes and financial terminology is a plus.
Prior experience supporting multiple departments or executives is an advantage.
Current, valid driver’s licence is a plus.

Benefits:

Competitive salary.
Opportunities for professional growth and development.
Exposure to various aspects of finance, operations, and HR.
Collaborative and supportive work environment.

Interviews commence immediately.