Finance and Administration Assistant – Pacific Community (SPC)

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The Pacific Community (SPC) is the principal scientific and technical organisation in the Pacific region, supporting development since 1947. We are an international development organisation owned and governed by our 26 country and territory members. In pursuit of sustainable development to benefit Pacific people, our organisation works across more than 20 sectors. We are known for our knowledge and innovation in such areas as fisheries science, public health surveillance, geoscience, and conservation of plant genetic resources for food and agriculture.

The Land Resources Division (LRD) provides advice, technical assistance, research and training support to Pacific Island countries and territories (PICTs) on all aspects of agriculture and forestry. This includes plant protection, conservation, plant genetic resources, animal health and production, agroforestry, biosecurity and trade facilitation, and sustainable systems for agriculture, forestry and land management. This work has two objectives: improved food and nutritional security and resilient communities. The division’s services are provided through seven technical/thematic teams: Animal Health and Production; Plant Health; Biosecurity and Trade Facilitation; Forest and Agriculture Diversification; Crop Production and Extension; Genetic Resources; and Forests and Trees.

Pacific Organic and Ethical Trade Community (POETCom), where this position sits, is the peak body of the organics movement in the Pacific and is located within the Land Resources Division of SPC. The membership of POETCom is broad based and multisectoral with representation from organic farmers, farmer organizations, traders, Governments, academic and research institutions, NGOs, private sector businesses. Working with its members, POETCom supports the development of organic agriculture across the region.

The Finance and Administration Assistant will provide support to all initiatives under the Pacific Organic and Ethical Trade Community (POETCom) and the Building Prosperity for Women Producers, Processors and Women-Owned Businesses through Organic Value Chains Project through the Division’s central Finance and Administration support services. The incumbent will ensure the efficient and effective delivery of activities in compliance with SPC corporate guidelines as well as donor requirements.

The key responsibilities of the role include the following:

  • Provide financial support to ensure the delivery of project activities
  • Provide administrative support to ensure the delivery of project activities
  • Provide logistical support to ensure the successful delivery of project meetings, conferences, technical support, training, and learning events
  • Assist with other program activities where required

For a more detailed account of the key responsibilities, please refer to the job description provided.


Key selection criteria


  • Diploma level qualification in finance, accounting, or business administration

Knowledge and experience

  • At least 3 to 5 years relevant work experience in a similar role with project administration and systems management
  • Demonstrated experience in conference management and event organisation, logistics and travel, including for large, complex regional events, including virtual events
  • Knowledge of accounting standards, practices, and procedures 

Essential skills

  • Experience with organizing large, complex regional events including virtual
  • Experience in managing procurement, purchase orders, invoicing, payments, and other finance processes.
  • Experience using Navision Software or similar finance software 

Language skills

  • Excellent English communication skills (oral and written)

Interpersonal skills and cultural awareness

  • Ability to work in a multicultural, inclusive and equitable environment


Salary, terms and conditions 

Contract Duration – Until 30 June 2022 (with a possibility to extend)

Remuneration – This is a full-time temporary position at Band 6 in SPC’s 2021 salary scale, with a commencing taxable salary range of 1,846-2,308 per month, plus local staff benefits. An offer of appointment for an initial contract will be made in the lower half of this range, with due consideration given to experience and qualifications. Progression within the salary scale will be based on annual performance reviews.

Recruitment principles – SPC’s recruitment is based on merit and fairness, and candidates are competing in a selection process that is fair, transparent and non-discriminatory. SPC is an equal-opportunity employer, and is committed to cultural and gender diversity, including bilingualism, and will seek to attract and appoint candidates who respect these values. Due attention is given to gender equity and the maintenance of strong representation from Pacific Island professionals. If two interviewed candidates are ranked equal by the selection panel, preference will be given to the Pacific Islander.

Applicants will be assured of complete confidentiality in line with SPC’s Privacy Policy.



Application procedure 

Closing Date – 24 November 2021 – 11:45pm Fiji time

Applicants must apply online at:

Hard copies of applications will not be accepted.

To be considered for this role, you must provide us with:

  • an updated resume
  • a cover letter detailing your skills, experience and interest in this position
  • responses to all screening questions

Please ensure your documents are in Microsoft Word or Adobe PDF format.

Applicants should not attach copies of qualifications or letters of reference. These documents may be requested at a later stage.

Please ensure that you respond to all of the screening questions. If you do not respond to the screening questions, your application will be considered incomplete and will not be reviewed at shortlisting stage.

Only Fijian citizens are eligible to apply for this role.

Screening Questions:

  1. What are some of the important aspects to account for when tracking expenditure under a project?
  2. Describe value for money and how it applies to a procurement action
  3. Record keeping is vital to operations. Describe your experience with maintaining a filing system

JD – Finance and Administration Assistant.docx

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