This role offers a unique opportunity to contribute to the future of Pacific aviation while supporting a collaborative regional team committed to improving connectivity, safety, and sustainable development outcomes across the Pacific. Working closely with the Operations Lead and program team, the Office and Travel Manager will coordinate office operations, human resources, travel, logistics, and event management functions that enable effective program delivery. The role will support the mobilisation of staff and advisers across the region, manage operational systems and supplier relationships, and ensure compliance with DFAT and organisational requirements.
Job Summary
- Type: contract
- Location: Nadi
- Category: Administration
- Closing Date: 2026-07-05
Key Responsibilities
- Coordinate office operations
- Coordinate human resources functions that enable effective program delivery
- Coordinate travel functions that enable effective program delivery
- Coordinate logistics functions that enable effective program delivery
- Coordinate event management functions that enable effective program delivery
- Support the mobilisation of staff and advisers across the region
- Manage operational systems and supplier relationships
- Ensure compliance with DFAT and organisational requirements
Requirements
- Operations and Administration Experience: Minimum 7 years’ experience in office management, administration, human resources, travel coordination, logistics, or related operational roles, preferably within an international development or donor-funded program.
- Relevant Qualifications: Qualifications in business administration, human resources, finance, management, logistics, or a related field, or equivalent professional experience.
- Travel and Event Management: Demonstrated experience coordinating complex travel, workshops, events, and personnel mobilisation across multiple locations.
- Human Resources Management: Experience supporting recruitment, onboarding, staff development, performance management, and compliance processes.
- Procurement and Supplier Management: Experience managing suppliers, contracts, procurement processes, and operational service delivery.
- Communication and Coordination: Strong organisational, problem-solving, and communication skills with the ability to manage multiple priorities and work independently in a fast-paced environment.
Salary
FJ$110k to FJ$130k per annum including local benefits
How to Apply
To apply, please visit the Adam Smith International website (Project Positions) www.AdamSmithInternational.com/associate-consultant-positions/ For more information, please email recruitment@p4a.com.au
About the Company
The Australia – Pacific Partnerships for Aviation (P4A) Program actively supports the development and enhancement of Fiji's aviation sector. Through Australian Government funding, this initiative collaborates with Fijian authorities to strengthen aviation safety and security standards, ensuring compliance with international regulations. The program provides critical training and capacity-building for personnel across Fiji's aviation industry, from air traffic control to security operations. By investing in infrastructure development and regulatory frameworks, P4A helps foster a safer and more efficient air travel environment in Fiji, crucial for economic growth and regional connectivity.
Enhancing Fiji's aviation safety, security, and connectivity for sustainable growth.
Frequently Asked Questions
What are the typical qualifications and experience needed for an Office and Travel Manager role in Fiji?
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Join NowGenerally, a diploma or degree in Business Administration, Management, or a related field is preferred for such roles. Employers often look for several years of proven experience in office management, administrative support, and coordinating travel logistics, especially within a professional or program-based environment. Strong organizational skills and proficiency in standard office software are also highly valued.
What are the common day-to-day responsibilities of an Office and Travel Manager within an international program like P4A in Fiji?
Day-to-day tasks typically involve managing office operations, including procurement of supplies, maintaining administrative systems, and ensuring a smooth workflow for program delivery. A significant part of the role also includes coordinating complex travel arrangements for staff and stakeholders, managing itineraries, and ensuring compliance with program travel policies. You would also handle document management, scheduling, and provide general administrative support to the program team.
How does the local work culture in Fiji influence expectations for an Office and Travel Manager, especially within an internationally funded program?
The Fijian work culture often emphasizes strong interpersonal relationships, respect, and a collaborative team environment, which are crucial for effective internal and external communication. While maintaining professional standards and adhering to international program protocols, adaptability and good communication skills for interacting with diverse stakeholders are paramount. Punctuality and commitment to deadlines are also highly regarded.
What are the realistic career progression opportunities for an Office and Travel Manager in Fiji, particularly within the administration sector?
With experience, an Office and Travel Manager can progress to roles such as Senior Administrator, Program Coordinator, or Operations Manager, especially within larger organizations or international development programs. Further specialisation in areas like human resources, project management, or executive assistance is also a viable path. Continuous professional development and acquiring new skills will significantly enhance these growth prospects.
What kind of typical benefits can I expect as an Office and Travel Manager working for a program in Fiji?
Standard benefits in Fiji often include annual leave, sick leave, and public holidays, as stipulated by local labour laws. Employers typically provide contributions to the Fiji National Provident Fund (FNPF) for retirement savings and may offer medical insurance coverage. The specific details of benefits packages can vary significantly between employers and programs.
What should I highlight in my application for an Office and Travel Manager role in Fiji, and what do employers typically look for?
Employers in Fiji look for strong organizational, communication, and problem-solving skills, coupled with demonstrable experience in office administration and travel logistics. Highlight your ability to work autonomously, manage multiple tasks, and your proficiency with relevant software. Tailoring your application to showcase your understanding of the local context and any experience with international program environments can be particularly beneficial.